Terms of Service | License to Deduct

Section 1

Introduction & Acceptance

These Terms of Service ("Terms") constitute a legally binding agreement between you and Valley Technologies Group, LLC ("VTG", "we", "us", or "our"). They govern your access to and use of the License to Deduct mobile application, website, and any related services (collectively, the "Service").

By downloading, installing, or using License to Deduct, you acknowledge that you have read, understood, and agree to be bound by these Terms. If you do not agree to these Terms, you must not use the Service.

These Terms apply in addition to our Privacy Policy, which describes how we collect, use, and protect your information. Together, these documents form the complete agreement between you and VTG regarding the Service.

Section 2

Service Description

License to Deduct is a mileage tracking application designed for self-employed professionals, freelancers, and independent contractors who need to record vehicle trips for IRS Schedule C mileage deductions.

The Service provides the following core functionality:

Automatic trip detection and recording using your device's motion sensors and GPS hardware
Trip classification tools to categorize drives as business or personal
Generation of IRS-compliant mileage reports in standard formats (PDF, CSV)
Encrypted data storage with user-configurable privacy controls
Optional cloud synchronization based on your selected privacy tier

The app is designed to operate primarily on your device. Cloud features are available only when you explicitly choose a privacy tier that includes cloud synchronization. This architecture is intentional and central to how we respect your data.

Section 3

Account Registration

To access certain features of the Service, you may need to create an account. When you do, you agree to:

Provide accurate, current, and complete information during registration
Keep your account credentials confidential and not share them with anyone
Notify us promptly if you suspect any unauthorized use of your account
Accept responsibility for all activity that occurs under your account

You must be at least 16 years of age to use License to Deduct. Each individual may maintain only one account. We reserve the right to refuse registration or cancel accounts if we reasonably believe any registration information is inaccurate or misleading.

Section 4

Privacy Tiers & Data Handling

License to Deduct offers three distinct privacy tiers that determine where and how your data is stored and processed. Your selected tier is always your choice, and you may change it at any time from within the app.

Local Privacy Shield (Default): All trip data remains exclusively on your device. No data is transmitted to VTG servers. You may create encrypted local backups to store wherever you choose.
IRS Smart Sync: Only the three data fields required by the IRS for mileage documentation (date, distance, and business purpose) are synchronized to our secure cloud infrastructure. GPS coordinates and route details never leave your device.
Full Cloud Sync: All trip data, including GPS route information, is encrypted and synchronized to our cloud servers. This enables cross-device access and automatic cloud backups.

We honor your tier selection without exception. We will never upgrade your data sharing beyond what your selected tier permits, and we will never pressure you to choose a tier with more cloud involvement. Your tier selection may affect certain feature availability; for example, cross-device access requires a tier that includes cloud synchronization.

For detailed information about how we handle your data at each tier, please refer to our Privacy Policy.

Section 5

Your Data, Your Ownership

You own your trip data. Valley Technologies Group claims no ownership rights over your mileage data, GPS coordinates, trip history, or any content you create within the app. Your data belongs to you, fully and without qualification.

By using the Service, you grant VTG a limited, revocable, non-exclusive license to process your data solely for the purpose of providing the Service to you, and only in accordance with your selected privacy tier. We will not use your data for advertising, analytics profiling, data brokering, or any purpose beyond delivering the features you have chosen.

This limited license terminates immediately when:

You delete specific data from the app
You delete your account
You downgrade to a privacy tier that removes cloud data (in which case cloud copies are deleted per our retention policy)

You may export your data at any time in standard formats, including CSV and PDF. We believe data portability is a fundamental right, and we will never hold your data hostage or make it difficult to leave.

Section 6

Acceptable Use

You agree to use License to Deduct only for its intended purpose and in compliance with all applicable laws. Specifically, you agree not to:

Use the app to track the location or movements of any person without their informed consent
Attempt to reverse engineer, decompile, disassemble, or derive the source code of the app
Attempt to access other users' accounts, data, or any VTG systems or networks without authorization
Interfere with, disrupt, or place an unreasonable burden on the app's infrastructure or servers
Use the app to generate fraudulent mileage records or fabricate trip data for tax reporting
Distribute, sublicense, or make the app available to third parties in a manner not authorized by these Terms
Use automated tools, bots, or scrapers to interact with the Service
Circumvent or disable any security features or technical measures within the app

We reserve the right to suspend or terminate access for users who violate these acceptable use provisions.

Section 7

Tax Disclaimer

License to Deduct is a mileage tracking and reporting tool. We do not provide tax advice, legal advice, or accounting services.

It is important that you understand the following:

Mileage deduction calculations displayed in the app are based on the IRS standard mileage rate, which is set by the Internal Revenue Service and may change each calendar year. We update this rate as promptly as possible, but you should verify the current rate independently.
Whether you are eligible to claim a mileage deduction depends on your individual tax situation, including your filing status, employment type, and the nature of the trips you record. Eligibility determination is your responsibility.
The reports generated by License to Deduct are designed to meet IRS documentation requirements for mileage deductions, but the accuracy of these reports depends on the accuracy of the data you provide and the trip classifications you assign.
VTG makes no guarantees regarding the amount of tax savings or deductions you may claim based on your use of the app.
VTG is not responsible for any tax penalties, audit outcomes, interest charges, or disputes with tax authorities arising from your use of the app's data, reports, or calculations.
You should consult a qualified tax professional or certified public accountant for guidance on your specific tax situation before claiming deductions based on data from this app.

Section 8

Intellectual Property

The License to Deduct application, including its design, user interface, source code, algorithms, documentation, and all associated materials, is the intellectual property of Valley Technologies Group, LLC, and is protected by applicable copyright, trademark, and intellectual property laws.

Subject to your compliance with these Terms, VTG grants you a limited, non-exclusive, non-transferable, revocable license to download, install, and use the app on devices you own or control, solely for your personal or business mileage tracking purposes.

"License to Deduct", "L2D", and all associated logos, icons, and visual branding are trademarks of Valley Technologies Group, LLC. You may not use these trademarks without our prior written consent.

For clarity: your trip data, mileage records, and any content you create within the app remain your property, as described in Section 5. This intellectual property section applies to the app itself, not to your data.

Section 9

Subscription & Payments

License to Deduct is free to download, and core mileage tracking features are available at no cost. We believe the essential function of tracking your miles should always be accessible.

Certain advanced features may be available through an optional paid subscription ("Pro"). If you choose to subscribe:

Subscriptions are billed on a recurring basis (monthly or annually, depending on the plan you select) and will auto-renew unless you cancel before the end of the current billing period.
You can cancel your subscription at any time through the Apple App Store or Google Play Store. Cancellation takes effect at the end of your current billing period, and you will retain access to Pro features until that date.
Refunds are processed in accordance with the policies of the app store through which you purchased the subscription. VTG does not process payments directly; all billing is handled by Apple or Google.
If we change subscription pricing, we will provide at least 30 days' notice before the new pricing takes effect. Existing subscribers will be notified via email and in-app notification. Price changes will not apply until your next renewal after the notice period.

Your trip data is never held behind a paywall. If you cancel a Pro subscription, you retain full access to all your data and can continue to use core tracking features at no charge.

Section 10

Service Availability & Modifications

We strive to maintain consistent app availability, but we cannot guarantee that the Service will be uninterrupted, error-free, or available at all times. Factors beyond our control may cause temporary service disruptions.

You should be aware of the following:

GPS accuracy depends on your device's hardware, environmental conditions (such as weather, tall buildings, or tunnels), and satellite availability. We cannot guarantee precise accuracy in all conditions.
Device-level battery optimization settings, low-power modes, and operating system restrictions may affect tracking accuracy or cause missed trips. We provide guidance in the app to help you configure optimal settings.
We may release updates to the app that add, modify, or remove features. We will provide reasonable notice before removing features that materially affect your experience.
In the unlikely event that we discontinue the Service entirely, we will provide at least 90 days' notice and ensure you have the ability to export all your data before shutdown.

Section 11

Limitation of Liability

To the maximum extent permitted by applicable law, the Service is provided on an "as is" and "as available" basis, without warranties of any kind, whether express, implied, or statutory, including but not limited to implied warranties of merchantability, fitness for a particular purpose, and non-infringement.

To the maximum extent permitted by law, VTG, its officers, directors, employees, and agents shall not be liable for any indirect, incidental, special, consequential, or punitive damages arising from or related to your use of the Service, including but not limited to:

Inaccurate mileage calculations resulting from GPS errors, device malfunction, or environmental factors
Lost, corrupted, or incomplete trip data, whether stored locally or in the cloud
Tax penalties, audit outcomes, interest charges, or any adverse consequences related to tax filings based on app data
Battery drain, excessive data usage, or degraded device performance
Loss of data resulting from device loss, theft, damage, or hardware failure
Unauthorized access to your account resulting from your failure to maintain credential security

In any case, VTG's total aggregate liability to you for all claims arising from or related to the Service shall not exceed the total amount you have actually paid to VTG for the Service during the twelve (12) months immediately preceding the event giving rise to the claim, or fifty dollars ($50), whichever is greater.

Some jurisdictions do not allow the exclusion or limitation of certain warranties or liabilities. In such jurisdictions, the limitations above apply only to the extent permitted by applicable law. Nothing in these Terms excludes or limits liability that cannot be excluded or limited under applicable law.

Section 12

Indemnification

You agree to defend, indemnify, and hold harmless Valley Technologies Group, LLC, and its officers, directors, employees, contractors, and agents from and against any claims, liabilities, damages, losses, costs, or expenses (including reasonable attorneys' fees) arising from or related to:

Your use of the Service or any activity under your account
Your violation of these Terms or any applicable law or regulation
Your violation of any third party's rights, including intellectual property or privacy rights
Any tax filings, deduction claims, or representations you make based on data from the app

Section 13

Dispute Resolution

We prefer to resolve disagreements directly and informally whenever possible. If you have a concern or dispute regarding the Service, please contact us first at [email protected], and we will make a good-faith effort to resolve the matter within 30 days.

If we are unable to reach an informal resolution, any remaining dispute, claim, or controversy arising from or relating to these Terms or the Service shall be resolved through binding arbitration administered by the American Arbitration Association (AAA) under its Consumer Arbitration Rules. Arbitration proceedings shall be conducted in English.

You agree that any arbitration will be conducted on an individual basis, and you waive any right to participate in a class, collective, or representative action or arbitration. If this class action waiver is found to be unenforceable, then the entirety of this arbitration provision shall be null and void.

Notwithstanding the above, either party may bring an individual action in small claims court for disputes within the court's jurisdictional limits. Additionally, either party may seek injunctive or equitable relief in a court of competent jurisdiction to prevent the actual or threatened infringement of intellectual property rights.

Section 14

Termination

You may terminate your account at any time by using the account deletion feature within the app or by contacting us at [email protected]. We will process your request promptly.

VTG may suspend or terminate your account if you materially violate these Terms, engage in fraudulent activity, or use the Service in a manner that could harm other users or our infrastructure. Except in cases of severe or repeated violations, we will provide notice and an opportunity to remedy the issue before termination.

Upon termination of your account:

Any cloud-stored data associated with your account will be permanently deleted within 30 days, in accordance with our Privacy Policy
Trip data stored locally on your device remains entirely under your control and is not affected by account termination
You may export your data before terminating your account, and we encourage you to do so
Any active subscription will be cancelled, and no further charges will be applied

Provisions of these Terms that by their nature should survive termination (including, without limitation, Sections 5, 7, 8, 11, 12, 13, and 16) shall survive any termination of your account or these Terms.

Section 15

Changes to These Terms

We may update these Terms from time to time to reflect changes in our Service, business practices, or applicable law. When we make changes:

We will update the "Effective Date" at the top of this page
For material changes that affect your rights or obligations, we will provide at least 30 days' notice via in-app notification and, where possible, by email
Your continued use of the Service after the updated Terms take effect constitutes your acceptance of the changes
If you disagree with any changes, you may terminate your account at any time as described in Section 14

We encourage you to review these Terms periodically. The most current version will always be available on this page.

Section 16

General Provisions

Governing Law: These Terms are governed by and construed in accordance with the laws of the State of New York, United States, without regard to its conflict of laws principles.
Severability: If any provision of these Terms is found to be invalid, illegal, or unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. The invalid provision shall be modified to the minimum extent necessary to make it valid and enforceable.
Entire Agreement: These Terms, together with the Privacy Policy, constitute the entire agreement between you and VTG regarding the Service and supersede all prior agreements, understandings, and communications, whether written or oral.
No Waiver: VTG's failure to enforce any provision of these Terms at any time does not constitute a waiver of that provision or of VTG's right to enforce it in the future.
Assignment: You may not assign or transfer your rights under these Terms without our prior written consent. VTG may assign its rights and obligations under these Terms in connection with a merger, acquisition, or sale of assets, provided that the assignee agrees to be bound by these Terms.
Force Majeure: VTG shall not be liable for any failure or delay in performing its obligations where such failure or delay results from circumstances beyond our reasonable control, including natural disasters, government actions, internet outages, or third-party service failures.

Section 17

Contact

If you have questions about these Terms of Service, please reach out to us:

Valley Technologies Group, LLC
Email (legal inquiries): [email protected]
Email (general support): [email protected]

We take your questions seriously and will respond to all inquiries within a reasonable timeframe.